I-9 (form) - Requirements - Documentation

Documentation

A variety of documents are acceptable for I-9 purposes. The employee must supply either:

  • One document that establishes both identity and employment eligibility (on List A on the I-9) OR
  • One document that establishes identity (on List B), together with another document that establishes employment eligibility (on List C)
  • All documentation must be unexpired as of April 3, 2009

Documents that may be used under "List A" of the I-9 form to establish both identity and employment eligibility include:

  • Unexpired U.S. Passport
  • U.S. Passport Card
  • An unexpired foreign passport with an I-551 stamp, or with Form I-94 attached which indicates an unexpired employment authorization
  • A Permanent Resident Card (often called a "green card") or Alien Registration Receipt Card with photograph
  • An Unexpired Temporary Resident Card
  • An Unexpired Employment Authorization Card
  • An Unexpired Employment Authorization Document issued by the Dept. of Homeland Security that includes a photograph (Form I-766)

Documents that may be used under "List B" of the I-9 to establish identity include:

  • Driver's license or I.D. card issued by a U.S. state or outlying possession of the U.S., provided it contains a photograph or identifying information such as name, date of birth, gender, height, eye color and address.
  • Federal or state I.D. card provided it contains a photograph or identifying information such as name, date of birth, gender, height, eye color and address.
  • School I.D. with photograph
  • U.S. Armed Services identification card or draft record
  • Voter Registration Card
  • U.S. Coast Guard Merchant Mariner Card
  • Native American tribal document
  • Driver's license issued by a Canadian government authority

For individuals under the age of 18 only, the following documents may be used to establish identity:

  • School record or report card
  • Clinic, doctor or hospital record
  • Day-care or nursery school record

Employees who supply an item from List B must also supply an item from List C

Documents that may be used under "List C" of the I-9 to establish employment eligibility include:

  • A U.S. Social Security card issued by the Social Security Administration (Note: cards that specify "not valid for employment" are not acceptable.)
  • A birth certificate issued by the U.S. State Department (Form FS-545 or Form DS-1350) Original or certified copy of a birth certificate from the U.S. or an outlying possession of the U.S., bearing an official seal
  • A Certificate of U.S. Citizenship (Form N-560 or N-561)
  • A Certificate of Naturalization (Form N-550 or N-570)
  • Native American tribal document
  • U.S. Citizen I.D. Card (Form I-197)
  • An I.D. Card for the use of a Resident Citizen in the United States (Form I-179)
  • An unexpired employment authorization card issued by the Dept. of Homeland Security (other than those included on List A)

U.S. citizens who have lost their social security card can apply for a duplicate at the Social Security Administration.

Read more about this topic:  I-9 (form), Requirements

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